Killefit consult

consultant sourcing and project management

 SME Interventions Ltd. U.K. –  Experts + Projects S.A. CR

Mid-term Evaluation of the Centre for Support to European Union SMEs

Country/ Location of the position China
Status/Reference FWC
Agency/Donor EC
Experts E1 SME / Trade expert Senior (at least 10 years of experience)
  E2 Trade Expert, Junior (at least 3 years of experience)
Start + duration of project 01/02/2012 –  31/03/2012
Duration of mission E1 30 wd
  E2 26 wd
Required language Excellent working knowledge of English for all experts.
Application Deadline 29/11/2011 12:00:00. Recruitment starts immediately upon publication of this vacancy announcement, posts may be filled already before the indicated application deadline.
ToR available hereunder
Eligible Nationalities all
Observations Only short listed consultants will be replied to.

Please apply only if you fulfill all requirements for the vacant position

All experts must have at least regional experience

Sending us your application is a commitment and we expect you to be available for the mission you are applying for.

Download EU AID CV template in the 4 main languages  of the EC http://wp.me/p1sHoW-5D
Our web page http://www.killefitconsult.com/beta/

APPLICATION

CONTACT

applications@killefitconsult.com

Only short listed consultants will be replied to.

 

If you wish to submit your candidature, please send us:

 

1 – Your up dated and position-adjusted CV in EU AID format, in the language of vacancy and as word.doc detailing qualifications, experience in similar assignments. CVs in other format than EU format will not be evaluated.

2 – The country, no of position/field (s) you will apply for in the subject line of message

3 – Your daily/monthly fee (EUR) without the living allowances.

4 – Your communication details (Mobil, phone, etc.)

 

Suggestions: Please make sure, that the experience requested is also shown “Description” section 14 of your CV. As the selections are very strict and paper based, we request you to prepare your CV in the right format and detail all the relevant experience under the Professional experience table as much as possible. There is no problem if your CV is long, the most important is to prepare so that it describes clearly your experiences relevant to the mission. (Your CV has to sell you!)

Restrictions: In case consultants are short listed, they must be able to provide documentary evidence for educational and professional items in their CVs (copies of diplomas, copies of employers’ reference letters, etc.). Documents that are not available in English have to be accompanied by a faithful translation. This is mandatory requirement for Europe Aid tenders.

DESCRIPTION

               

Profile: Expert 1

Categoy of expert             Senior (at least 10 years of experience)

Duration               30.00 working days

 

Requirements      Qualifications and skills

– A Master degree academic level in economic sciences, business, law or in another discipline relevant to the scope of the evaluation – or equivalent professional experience of at least three years (on top of the below mentioned 10 years) in the field experience relevant to the ToR

 

General professional experience

– At least 10 years general professional experience, ideally including experience in the field of SME issues, preferably both in Europe and Asia, ideally in China.

 

Specific professional experience

– Working experience as a team leader;

– Experience with evaluation of projects, preferably on trade related assistance;

– Capacity to deal with politically sensitive issues;

– A good understanding of the concerns and needs of European Union SMEs and of effective strategies addressing them;

– Proven ability to rapidly produce high-quality reports, being responsible for leading the report drafting;

– Relevant working experience in or with China would be an asset.

 

Language Skills

Excellent proficiency in written and spoken English;

               

                              

                              

Profile: Expert 2

Categoy of expert             Junior (at least 3 years of experience)

Duration               26.00 working days

 

Requirements      Qualifications and skills

– A Master degree academic level in economic sciences or business, or in another discipline relevant to the scope of the evaluation – or equivalent professional experience of at least three years (on top of the below mentioned 3 years) n the field experience relevant to the ToR.

 

General professional experience

– At least 3 years general professional experience, ideally including experience trade related issues preferably both in Europe and in one or more developing countries, ideally in Asia.

 

Specific professional experience

– Substantial working experience in trade related issues, ideally both in the private and public sector;

– Proven knowledge of technical project management, preferably trade related, as well as of Project Cycle Management would be an asset;

– Relevant working experience in or with China would be an asset.

 

Language Skills

– Excellent proficiency in written and spoken English

               

                                                             

EC rules applicable to any ECassignment  

• Working days are from Monday to Friday, if not indicated otherwise in the ToR

• Per diem covers all expenses of the expert (local transport, hotel, meals, telecom,

etc) and it is only paid if the expert stay overnight.

• International travel: the EC only reimburse economy class flight tickets

Terms of reference

 

Specific Terms of Reference

Mid-term Evaluation of the Centre for Support to European Union SMEs –

EU SME Centre

FWC BENEFICIARES 2011 LOT – 10: Trade, Standards and Private Sector

EuropeAid/238833/C/SER/multi

Request for Service: 2011/278782– Version 1

  1. 1.     BACKGROUND

In the European Union (EU) Small and Medium-Sized Enterprises (SMEs) are the backbone of the economy and constitute a major source of growth and innovation. Therefore the support to and promotion of European Union SME business activities is a high priority for the Commission and the EU as a whole. This translates into EU Member State as well as Commission policy initiatives aimed at ensuring an SME-friendly business environment.

There is significant demand for assistance to the EU SMEs interested in expanding their activities in China. The information and services currently available to support the different Member States SMEs activities inChinaare unevenly distributed.

The concept of a Centre assisting SMEs wishing to do business with and in China was brought to the forefront in the public consultation that preceded the Commission Communication on relations with China in 2006. The commitment by the Commission to explore the possibilities to respond to this need was included in the working paper[1] on trade and investment relations withChina.

According to the Small Business Act for Europe, which was adopted in June 2008, in the EU, SMEs account for 99.7% of all businesses and are acknowledged as a key source of growth, entrepreneurship, innovation, competitiveness and employment. At the same time, SMEs are typically less resourced than larger firms to address the complexities and risks of entering global markets.

The European Parliament introduced a Preparatory Action with €5 million in the 2008 budget which supported further improving links between EU businesses and researchers in fast-growing economies such as China. The legal basis for the activity is this Preparatory Action[2] which allows the European Commission to prepare proposals with a view to the adoption of future actions of this kind.

The Commission decision PP-AP/2008/020273 on this Preparatory Action was taken in Dec 2008. The Service tender was launched in March 2009 but had to be cancelled in November 2009 since none of the submissions met the minimum technical criteria.

In April 2010 the EU Delegation to China initiated a negotiated procedure with a consortium of interested European and bilateral Chambers of Commerce for providing the services. On 22nd Oct 2010, the Service Contract was finally signed between the European Union, represented by the European Commission, and EU China-Britain Business Council, Beijing (in consortium with Belgian Chamber of Commerce in China, China, China-Italy Chamber of Commerce, European Union Chamber of Commerce in China, French Chamber of Commerce and Industry in China, German Chamber of Commerce in China, Netherlands Chamber of Commerce in China, Spanish Chamber of Commerce in China, and EUROCHAMBRES).

The project, titled “Centre for Support to European Union SMEs – EU SME Centre”, has a total budget of EUR 5,000,000 and covers the period from 22nd Oct 2010 until 6th Oct 2013.

Project Objectives and Results

The overall objective of the EU SME Centre is to contribute to improving the trade and economic relations between the EU and China and to further Europe’s interests vis-à-vis China. The EU SME Centre will achieve this by helping EU SMEs overcome barriers and constraints they face on their efforts to invest in or export to the Chinese market.

The EU SME Centre will function as a Support Service Provider for European Union SMEs. In this regard the Centre’s core purpose is: to assist European Union SMEs to establish, develop and maintain commercial activities in the Chinese market – through export and/or investment – by providing support through inter alia the provision of information, advice, matchmaking and networking events and training as well as acting as a platform facilitating coordination amongst Member State and European public and private sector service providers to European Union SMEs, particularly at the crucial early stages of their market penetration strategy.

The envisaged results are:

  • The Centre collected, analysed and disseminated information in its function as a major source of business related information onChinafor European Union SMEs;
  • Business support and/ or market entry support provided to European Union SMEs wishing to invest in or export to the Chinese market;
  • Assistance to SMEs improved through the cultivation of synergies and economies of scale at the European,MemberStateand regional business association levels;
  • Business and educational exchanges between the EU andChinapromoted and/or facilitated;
  • The Centre acted as a visible platform for European Union SMEs inChinaand contributed to the visibility of the EU inChina;
  • The Centre contributed from an early stage to the development of a sustainability strategy for its operations, founded on the demand-driven and complementary nature of its activities, and adopted this strategy once agreed by the European Commission in consultation with relevant stakeholders.

Main Project Activities

 

The EU SME Centre provides free, practical and confidential advice and support services to assist SMEs business development needs, empowering them with the real knowledge and tools required to facilitate market entry and increase competitiveness in the Chinese market. The range of services cover:

  • Business Development – provision of market information, business development and marketing advice;
  • Legal – legal information, ‘ask the expert’ initial legal consultations and practical manuals;
  • Standards – standards and conformity requirements when exporting toChina, search tool for standard databases and guidelines on conformity assessment;
  • Human Resource and Training – industry and horizontal training programme, database on available training courses, advice on Human Resource issues;
  • Access to a service providers directory and information databases;
  • Hot-desking – temporary office space in the EU SME Centre to explore local business opportunities, benefit from the Centre’s knowledge base and network;
  • Other practical, hands-on support services to EU SMEs wishing to export to or invest inChina.

The Centre on the one hand streamlines access to Member State and European public and private sector business support services providers already providing such services on the ground and on the other hand provides services directly to European SMEs, with special regards to those that do not have sufficient access to such services today.

The primary beneficiaries are European Union SMEs that are interested in expanding their business activities to/in China by exporting to or investing in the Chinese market. Business support service providers representing the interest of the European business community can also benefit from the Centre’s activities but are of secondary priority as target groups.

Project management

The implementation of the EU SME Centre takes place through the following management structure:

  • EU Delegation to China has the overall responsibility for policy guidance for this project. It has the overall responsibility for coordination with other Commission Services, the Member States and where relevant the Government of China. It also oversees the implementation of this service contract in accordance with EC procedures.
  • Project Steering Committee (PSC), convened at least once a year, has oversight of the Centre including agreeing annual work plans and budgets before they are sent to the EU Delegation. It consists of representatives of the European Commission (staff from the EU Delegation and from the relevant services inBrussels) reaching decisions by consensus. The Consultant to this project will be invited to participate in the PSC as an observer with the right to speak.
  • Project Advisory Committee (PAC) provides an interface with key stakeholders inChina and inEurope to offer advice and relevant opinions on the Centre activities to achieve the best synergies and to provide advice with regard to the implementation of the work plans. The PAC meets at least once a year inChina, with the option to allow approved stakeholders based inEurope to participate to these meetings by means of video or telephone conference. Moreover the PAC in general ensures that advice from stakeholders based inEurope is taken into account;
  • Project Management Team (PMT) includes the five key experts and is assisted by a secretariat consisting of support staff responsible for the implementation of the Centre.

Status of implementation

The project was inaugurated on 5th of November 2010 by Commissioner Antonio Tajani, Vice President of the European Commission responsible for Industry and Entrepreneurship in Beijing. Its door was opened to SMEs in March 2011.

The Initial Plan of Activities covered the period from 1st Feb 2011 to 30th April 2011 to allow a couple of months for the PMT to set up the office and complete the team. During this time the experts have conducted needs assessment and gap analysis as well as the work plan for this 3-month period, which identified 27 activities for implementation. At the end of the inception phase, 9 of them were successfully concluded and 18 were on-going. During the first six months of the 1st AWP the Centre several activities have been started and most of them are still on-going.

On 15th March 2011, the first Project Advisory Committee meeting was convened. Representatives of the members of the Consortium, interested EU Embassies and the EU Delegation participated the meeting. The PMT introduced its findings, on-going activities and its plan. After joint efforts with all participants, the priority areas of cooperation with Member States were identified to feed into the Overall Work Plan (OWP) and the 1st Annual Work Plan (AWP).

The OWP (1st May 2011 – 6th Oct 2013) and the 1st AWP (1st May 2011 – 30th April 2012) were endorsed on 5th July 2011 by the EU Delegation after the adoption by the first PSC meeting on 13th May 2011.

The project, implementing its first Annual Work Plan, is producing industrial guidelines, sector reports, case studies and training programmes. Efforts have been assigned to the development of database of service providers as well as a list of exhibitions inChina. All such information has been uploaded onto the website and free for use by EU SMEs after registration. Moreover, the Centre has been preparing some important information for EU SMEs to know before enteringChinasuch as analysis onChina’s market, economy, opportunities and risks. Enquires from SMEs have been received via hotline, email, website and in person. Some EU SMEs have already benefited from the hot-desk the Centre provided. The Centre has actively participated in various matchmaking and networking events inChinaandEuropefor visibility purpose. In the next stage more focus will be on marketing and sustainability plan. Under the conditions a good sustainability plan and satisfactory performance are produced by the project, continued support to EU SMEs post 2013 may be envisaged.

In November 2011 the project was subjected to the first Results Oriented Monitor (ROM). Relevant recommendations should be taken into consideration by the Experts during their mission.

  1. 2.     DESCRIPTION OF THE ASSIGNMENT
  • Global objective

The overall objective of the present Mid-Term evaluation is to assess the extent to which the project has achieved its purpose to date and verify the actual conditions for its successful completion.

  • Specific objective(s)

The specific objectives of the Mid-Term Evaluation are:

  1. To provide a timely and high-quality evaluation report assessing the achievements of the EU SME Centre to date, with regard to impact and sustainability of the various events;
  2. To provide an overview of the perceived benefits and shortfalls of the AWP1 activities among European stakeholders and assess whether the activities, by complementing the services provided by bilateral Chambers,  match the needs of individual SMEs across Member States and industry sectors, or if other core areas are to be identified for future planning;

3.            To assess the quality and effectiveness of the Communication Plan and tools in terms of targeting potential beneficiaries of the project (EU SMEs, EU Member States Chambers of Commerce, the EU Chamber of Commerce in China and other European business and commercial councils) and to identify possible further improvements in view of future planning;

4.  To assess the updated Log Frame (as per Result Oriented Monitoring mission, carried out in November 2011), against “SMART” approach.

 

  • Requested services

The Consultant is required to carry out this assignment in accordance with the EC Evaluation Guidelines.

The evaluation team will:

(1)    Ensure the smooth implementation of the evaluation mission

–         Make themselves familiar with the project’s background;

–         Develop evaluation criteria and methodologies, questionnaires, interviews etc.;

–         Set up meetings with project beneficiaries, training participants, etc;

–         Collect reports, enquiries and any other relevant sources to relate the findings to coherent and realistic conclusions and recommendations;

–         Participate in project in-house events (seminars, conference training, panel discussions) if held inChinaduring the evaluation mission period;

–         Inform the EU Delegation’s project manager immediately of any changes in itinerary or other issues that could affect the quality of the evaluation and propose a suitable alternative solution

(2)   Evaluate the EU SME Centre in general terms

–         Evaluate the effectiveness of the coordination and cooperation between the Project Management Team (PTM), the short-term experts, the EU Delegation, Consortium Members and the beneficiaries in carrying out the objectives of the project;

–         To summarise the project’s achievements and shortcomings.

(3)   More specifically, evaluate the following aspects of EU SME Centre

–         To provide quantitative data about the first activities developed by the SME Centre, e.g. the number of SMEs having benefited from the Centre’s activities, with a breakdown between direct and indirect beneficiaries, by SMEs countries of origin, size, location (already present in China or not), type of support activity provided, origin (EU or China) and of requests made to the Centre.

–         To assess the AWP1 activities, drawing lessons learnt and recommendations that can be used for future activities drafting and/or implementation;

–         To provide an overview of the perceived benefits and shortfalls of the AWP1 activities among European stakeholders and assess whether they, complementing the services provided by bilateral Chambers,  matches the needs of individual SMEs across member states and industry sectors, or if other core areas are to be identified for future planning;

–         Verify the up-to-date relevance of the pre-conditions established at the set-up for the EU SME Centre;

–         Assess the conditions that will guarantee the EU SME Centre’s long-term sustainability

–         To analyse the current organisation set-up (structures, responsibilities) relating to the Centre and to give a proposal for the future programme: issues to be analysed are the financial management, phasing of activities, internal monitoring arrangements, institutional capacities/culture, etc;

–         To evaluate the process of handling queries: from receiving to processing internally or referring to service providers (signposting mechanism principles).

(4)    Draw conclusions from the assessment and analyses

–         Draw conclusions about the achievements of the project, with clear indications on the added value produced by Centre for direct and indirect beneficiaries;

–         Draw conclusions about the impact to date, notably in view of measuring the improvements the beneficiaries have achieved as a direct result of the project activities;

–         Formulate recommendations to the Delegation, and other beneficiaries on all aspects of the Project management; relevance, efficiency, effectiveness, impact and sustainability;

–         Advice the Project Management Team about lessons learnt relevant in view of the project’s further implementation and its sustainability.

–         Provide recommendations to the EU Delegation, the PMT and the Consortium members about lessons learnt for future planning and project sustainability; Summarise and evaluate main stakeholders’ position on how the evolution of the SME Centre can shape  the project in the long term.

(5)    Produce reports

–        Present the findings of the mission to the EU Delegation and the project stakeholders;

–        Ensure timely submission of a high quality evaluation report in line with the specific objectives and specifications (see section 5 Reporting).

(6)    Field visits

Field visits to project beneficiaries/stakeholders will take place in:

–        Europe:Brusselswith the European Commission, namely DG DEVCO, DG ENTR and DG TRADE and EUROCHAMBRES. Furthermore, other important stakeholders such as national Chambers and industry associations should be contacted through conference calls;

–       China:Beijingwith EU SME Centre PMT, Consortium Members, other European bilateral Chambers, other important stakeholders such as national Chambers and industry associations present on the ground.

  • The schedule of the above meetings will be agreed between the experts and the EU Delegation.
  • The evaluation Team Leader will be responsible for the overall planning and implementation of the mission as well as for the production and presentation of the required reports.
  •  The experts’ assessments shall be objective and balanced, affirmations accurate and verifiable and recommendations realistic.

The experts are required to carry out this assignment in accordance to the EC’s Guidelines for Evaluation[3] and the following main evaluation criteria across all project components as described above:

  1. Assess the relevance of the project as a whole and the results of its individual activities;
  2. Evaluate the quality of the project design and beneficiary coverage;
  3. Determine the efficiency with which financial, human and other resources have been allocated in terms of expected results;
  4. Determine the effectiveness of the project in carrying out its planned activities and achieving its intended results;
  5. Assess the overall impact that the project has had or may still be expected to have on its ultimate beneficiaries;
  6. Assess the degree of coherence of the project with national plans, EU strategy and other activities undertaken by other organisations in the sector;
  7. Assess the long-term sustainability of the project’s interventions and its achievements.
  • Required outputs

–        A comprehensive assessment of the project in the form of a report (see below);

–        Final debriefing with a presentation of the results to the EU Delegation, to the Consortium Members and project Team at the end of the mission.

–        Complete and detailed 12 day-field visits Programme inChina(schedule and people met)

–        Minutes for each meeting and tele-conferences

  1. 3.     EXPERTS PROFILE 
  • Ø Number of requested experts per category and number of man-days per expert or per category

Expert No 1: Senior (30 days) – Team Leader

Expert No 2: Junior (26 days)

  • Ø Profile per expert or expertise required:

The expert team is required to provide the following expertise:

–        Substantial working experience in the following areas: SMEs Development, international marketing/marketing management, public-private partnerships, supported by economics relative background (at least one of the experts);

–        Sound knowledge of cost-benefit and impact analysis, PCM and Logical Framework Approaches (at least one of the experts);

–        Extensive experience in project evaluation, ideally of EU-funded activities (at least one of the experts);

–        Familiarity with development co-operation projects, preferably inChina(at least one of the experts);

–        Work experience with public institutions and within a team of international consultants.

 

Expert No. 1: Senior Expert – Team Leader

Qualifications and skills

– A Master degree academic level in economic sciences, business, law or in another discipline relevant to the scope of the evaluation – or equivalent professional experience of at least three years (on top of the below mentioned 10 years) in the field experience relevant to the ToR

General professional experience

– At least 10 years general professional experience, ideally including experience in the field of SME issues, preferably both in Europe and Asia, ideally inChina.

Specific professional experience

– Working experience as a team leader;

– Experience with evaluation of projects, preferably on trade related assistance;

– Capacity to deal with politically sensitive issues;

– A good understanding of the concerns and needs of European Union SMEs and of effective strategies addressing them;

– Proven ability to rapidly produce high-quality reports, being responsible for leading the report drafting;

– Relevant working experience in or withChinawould be an asset.

 

Language Skills

Excellent proficiency in written and spoken English;

Expert No. 2: Junior Expert

Qualifications and skills

– A Master degree academic level in economic sciences or business, or in another discipline relevant to the scope of the evaluation – or equivalent professional experience of at least three years (on top of the below mentioned 3 years) n the field experience relevant to the ToR.

General professional experience

– At least 3 years general professional experience, ideally including experience trade related issues preferably both in Europe and in one or more developing countries, ideally inAsia.

Specific professional experience

– Substantial working experience in trade related issues, ideally both in the private and public sector;

– Proven knowledge of technical project management, preferably trade related, as well as of Project Cycle Management would be an asset;

– Relevant working experience in or withChinawould be an asset.

Language Skills

– Excellent proficiency in written and spoken English

  1. 4.     LOCATION AND DURATION
  • Ø Starting period

The expected starting date of the mission is the beginning of February 2012. The assignment should start as soon as possible following the signature of the contract by both parties with a forecasted duration inChinaof 12 working days. Exact dates will be confirmed with the EU Delegation toChinaupon contract signature.

  • Ø Foreseen finishing period or duration

The mission including the reporting should be completed at the very latest by 31 March 2012.

  • Ø Planning including the period for notification for placement of the staff as per art 16.4 a)

The overall mission will be 56 working days divided as follows:

 Days Timetable and Description of Activities[4] Expert 1

TL
(senior)

Expert 2 (Junior)
       
Day 1 to

Day 3

 

Pre-briefing with EU Delegation via phone/ Desk study / Preparation of field visits 3 3
Day  4 Travel from Home Base toEurope 1 1
Day 5 and  Day 6 Visits to EC Services in Europe,Europebased – Consortium members

Conference calls with other stakeholders inEurope

Phone, vis-à-vis interviews to selected SMEs

2 2
Day  7 Travel from Europe/Home Base toBeijing 1 1
Day 8

To day  19

Briefing in Beijing (EU Delegation)

Visit to project beneficiaries and stakeholders inChina

Phone, vis-à-vis Interviews to selected SMEs

Debriefing inBeijing(EU Delegation, Consortium Members and Project Team)

12 12
Day  20 Travel fromBeijingto Home Base 1 1
Day 21  to day  25 Preparation of preliminary report 5 5
Day 26 to

Day 30

Preparation of final report 5 1
  TOTAL 30 26

The total duration of the assignment will be a maximum 60 calendar days. The experts are allowed to work on national holidays and weekends upon delegation’s approval.

The Framework contractor must provide the mission calendar together with the offer and it will be subject to the EU Delegation approval.

The experts (1 &2) will use 3 working days for desk study to familiarise themselves with the project and to prepare mission methodology, itinerary, select stakeholders to be interviewed etc. The documents listed in section 6 will be made available to them in electronic version at the beginning of the assignment.

The experts will then carry out the first part of the field visit in the EU. The EU Delegation will have a pre-briefing via phone with the Expert 1 in the morning of the first day of the mission. Details (time and location) of the phone conference are to be confirmed with the EU Delegation

The field visits in Europe are scheduled for 2 working days, preferably within the first half of February 2012, and include meetings in Brussels, with the European Commission services, namely DG DEVCO, DG ENTR and DG TRADE, as well as Europe-based Consortium Members.

Selected conference call should also be planned with some Experts who have worked for the project and SMES that have benefited form the Centre services.

The experts will travel to Beijing during 1 working day.

The field visit in China will take place during 12 working. A briefing with the EU Delegation is scheduled either in the afternoon of the arrival day or in the morning of the following day. During the briefing the experts will present the findings of the field visits inEurope.

  • Ø Location(s) of assignment

The desk study, as well as the preliminary and the final report will be done at experts’ own base of operations. The visits will take place in Europe- Brussels and inChina-Beijing.

  1. 5.     REPORTING

The experts will have to produce the following reports:

  • Ø Content

–         A first summary of the findings of the field visits in Europe will be presented to the EU Delegation orally and in writing during the briefing session in Beijing;

–         A summary of the main findings of the entire mission will be sent by email to the EU Delegation one day before the debriefing meeting inBeijing;

–         Debriefing presentation in PowerPoint format will be made to the EU Delegation in Beijing at the end of the field visits in China; most likely the 2nd PAC meeting will be organised in conjunction with the debriefing;

–         A Preliminary Draft Report (including the draft executive summary and any annexes) will be sent to the EU Delegation by email. It will be finalised following the debriefing inBeijing and will be circulated by the Delegation to the relevant stakeholders for comments;

–         A Final Report containing a comprehensive review of the project. It will include a self-standing executive summary. It will be composed of a first part with the main findings and recommendations presented in detail, and a more extensive part concerning the above-mentioned objectives and issues to be discussed. It will also include detailed annexes. The final report should take any comments received from the EU Delegation and other consulted stakeholders into consideration and include a PowerPoint presentation of the overall findings and recommendations.

–         The format of the report should follow the outline suggested in the PCM Manual.

 

  • Ø Language

The reports will be written in English.

  • Ø Submission/comments timing

–    Preliminary Draft Report: within 7 calendar days after the debriefing inBeijing

–    Comments by the EU Delegation: within 7 calendar days upon receipt of the preliminary draft

report

–    Final Report: within 7 calendar days upon receipt of the comments

  • Ø Number of report(s) copies

The reports will be submitted electronically to the European Union Delegation to China and Mongolia in Beijing to Ms Paola BELLABONA, email: Paola.BELLABONA@eeas.europa.eu. In addition, ten (10) hard copies of the Final Report + Annexes will be transmitted to the European Union Delegation inBeijing after the final draft report has been approved by the EU Delegation.

If the team proves unable to meet the level of quality required for drafting the report, the Framework Contractor will provide, at no additional cost to the Commission, an immediate technical support to the team to meet the required standards.

  • Ø Other authorized items to foresee under ‘Reimbursable’

–              Per diem (Europe and China) while away from the experts’ own base of operation

–              International travel

–              Domestic travel

–              Visas

 

  • Ø Others

 

Operational conditions:

The experts will submit for approval to the EU Delegation the list of proposed meetings, interviewees, and the questionnaire(s). Meetings can be conducted individually or by groups as appropriate. During all contacts with stakeholders or any other organisation and companies the experts will clearly identify themselves as independent consultants and not as official representatives of the European Commission.

 

All reports shall clearly indicate the reference number of the letter of contract and carry the following disclaimer:

This report has been prepared with the financial assistance of the European Commission. The views expressed herein are those of the consultants and therefore in no way reflect the official opinion of the Commission”.

 

Secretarial/office-related costs which may include office rental, communications (fax, telecommunications, mail, courier etc.), report production and secretarial services in the Framework Contractor’s headquarters, the individual expert’s own base of operations and during visits in Europe andChinaare considered to be included within the fee rates of the experts. No costs of this nature may be charged in addition. Please also note that no office, secretarial or communication facilities will be provided by the EU Delegation.

The experts will make their own arrangements in terms of travel, stay and administrative and technical support (including processing of visa and work permits for the experts). Taxi costs will be covered by the per diem.

 

Visas should be obtained prior to commencement of the mission.

 

These Terms of Reference may be elaborated further by the EU Delegation and/or be completed at the briefing session foreseen inBeijing. Attention is drawn to the fact that the EU Delegation reserves the right to have the reports redrafted by the evaluation team, as many times as necessary, and that financial penalties will be applied if deadlines indicated for the submission of reports (preliminary and final, in hard and electronic copy) are not strictly adhered to.

 

Conflict of Interest

The following is a non-exhaustive list of cases for which the Framework Contractor shall be considered as having a conflict of interest in performing the final evaluation:

 

– if the proposed experts have worked (since the start of project) or still are working as Long Term Experts or Short Term Experts in EU SME Centre activities;

– if the proposed experts have had (since the start of the project ) or still have working relations/cooperation with the EU SME Centre’s Consortium Members stakeholders involved in EU SME Centre activities;

– if the proposed experts have had (since the start of the project) or still have working relations/cooperation with the stakeholders involved in EU SME Centre activities.

 

The Consultant will be responsible to prove to the Contracting Authority that his company or the expert’s former assignments do not compromise the impartial and objective performance of the Contract.

 

Documents for desk study:

–  TA service contract

–  Overall and Annual Work Plans

–  Needs Assessment and Initial Plan of activities for 1/2/2011-30/4/2011

– First and second Six-Monthly Progress Reports

–  Result oriented Monitoring report (November 2011)

–  EU SME Centre publications (available from http://www.eusmecentre.org.cn)

–   Project Cycle Management Guidelines

http://ec.europa.eu/europeaid/multimedia/publications/publications/manuals-tools/t101_en.htm

– EU Evaluation Guidelines http://ec.europa.eu/europeaid/evaluation/methodology/methods/mth_pps_en.htm

 

 

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[1]              Global Europe EU-China Trade and Investment, Competition and Partnership (24.10.2006 COM(2006) 632 final), see at http://trade.ec.europa.eu/doclib/docs/2006/november/tradoc_131234.pdf

[2]              Within the meaning of Article 49(6) of Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities (OJ L 248, 16.9.2002, p. 1).

[4] This timeframe is indicative and may change