Killefit consult

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 SME Interventions Ltd. U.K. –  Experts + Projects S.A. CR

Support to Ministry of Peace and Reconstruction in PFM strengthening

Country/ Location of the position Nepal
Status/Reference FWC
Agency/Donor EC
Experts E1 PFM expert, Senior (at least 10 years of experience)
Start + duration of project 10/01/2012 – 31/12/2012
Duration of mission E1 145.00 working days
Required language Excellent working knowledge of English.
Application Deadline 30/11/2011 12:00:00. Recruitment starts immediately upon publication of this vacancy announcement, posts may be filled already before the indicated application deadline.
ToR Available hereunder
Eligible Nationalities all
Observations Only short listed consultants will be replied to.

Please apply only if you fulfill all requirements for the vacant position

All experts must have at least regional experience

Sending us your application is a commitment and we expect you to be available for the mission you are applying for.

Download EU AID CV template in the 4 main languages  of the EC http://wp.me/p1sHoW-5D
Our web page http://www.killefitconsult.com/beta/

APPLICATION

CONTACT

applications@killefitconsult.com

Only short listed consultants will be replied to.

 

If you wish to submit your candidature, please send us:

 

1 – Your up dated and position-adjusted CV in EU AID format, in the language of vacancy and as word.doc detailing qualifications, experience in similar assignments. CVs in other format than EU format will not be evaluated.

2 – The country, no of position/field (s) you will apply for in the subject line of message

3 – Your daily/monthly fee (EUR) without the living allowances.

4 – Your communication details (Mobil, phone, etc.)

 

Suggestions: Please make sure, that the experience requested is also shown “Description” section 14 of your CV. As the selections are very strict and paper based, we request you to prepare your CV in the right format and detail all the relevant experience under the Professional experience table as much as possible. There is no problem if your CV is long, the most important is to prepare so that it describes clearly your experiences relevant to the mission. (Your CV has to sell you!)

Restrictions: In case consultants are short listed, they must be able to provide documentary evidence for educational and professional items in their CVs (copies of diplomas, copies of employers’ reference letters, etc.). Documents that are not available in English have to be accompanied by a faithful translation. This is mandatory requirement for Europe Aid tenders.

DESCRIPTION

               

Profile: Expert 1

Categoy of expert               Senior (at least 10 years of experience)

Duration                145.00 working days

 

Requirements     

•Relevant education (at least Masters level or Chartered Accountant) in Public Finance Management, Finance and or Accounting

•Minimum 10 years professional experience in PFM reforms implementation; government financial monitoring, delivery of strategic PFM advice at policy level, solid experience in implementation of financial management information systems, treasury systems, cash management processes, expenditure controls and measures to increase transparency and accountability in public finances.

•Experience in countries with similar PFM environment would be an advantage.

•Experience in working with ministerial staff;

•Experience in implementation of budgetary support programme would be an advantage.

•Previous experience in different PFM, institutional strengthening and capacity development reforms.

•Experience in dealing with public authorities in developing countries, excellent analytical and reporting skills, fluent English, capacity to coordinate with the other expert, flexibility and resistance to high demand working environment are additional requirements.

•Understanding of financial accountability mechanisms including: government accounting officers, internal audit departments, supreme audit institutions, parliamentary accounts committees, and informal institutions that help citizens to participate in budget processes.

•Coordinate and finalise report writing

                              

EC rules applicable to any EC-assignment 

• Working days are from Monday to Friday, if not indicated otherwise in the ToR

• Per diem covers all expenses of the expert (local transport, hotel, meals, telecom,

etc) and it is only paid if the expert stay overnight.

• International travel: the EC only reimburse economy class flight tickets

Terms of reference

 

 

SPECIFIC TERMS OF REFERENCE

 

Support to Ministry of Peace and Reconstruction PFM strengthening

 

FRAMEWORK CONTRACT BENEFICIARIES 2009- LOT N° 11: Macro economy, Statistics, Public finance management

EuropeAid/127054/C/SER/multi

 

 

1.  BACKGROUND

 

Within the framework of the Multi Annual Indicative Programme for 2010-2013, the European Commission shall provide assistance to contribute to Nepal’s Peace and Stability Agenda and peace in Nepal for an amount of €22 million. The Financing Agreement for a sector budget support programme (SPSP) for the Nepal Peace Trust Fund was signed by the European Commission and the Government of Nepal in July 2011. The SPSP has two main components: (1) sector budget support and (2) technical cooperation provided in support of Nepal’s Peace and Stability Agenda. The technical assistance resources are also intended to be used for capacity building in the area of financial monitoring and auditing, particularly of the Nepal Peace Trust Fund (NPTF).

 

The NPTF which was set up in 2007 to support the implementation of the Peace Accord (CPA) is intended to provide for: Cantonment Management and Integration/Rehabilitation of Combatants, Conflict Affected Persons/Communities, Security and Transitional Justice and       Constituent Assembly and Peace building Initiatives on National and Local Levels.

The NPTF also receives bilateral support from several EU Member States, namely the UK, Finland, Germany and Denmark. Norway and Switzerland are also supporting the NPTF.

 

In November 2010, donors signed with the government a revised Joint Financing Arrangement (JFA). The revised JFA includes a number of provisions to improve the management of public finances as well as the monitoring arrangements of the NPTF programme. The Peace Fund Secretariat (PFS) which is located in the Ministry of Peace and Reconstruction (MoPR) is managing and overseeing the implementation of the NPTF. MoPR is tasked to oversee the implementation of the peace accords and rebuilding local livelihoods. It is also playing an important role in the design, implementation and monitoring of the fund’s activities.

 

As of 2010 the government has also established a Technical Cooperation Pool, which focuses mainly on: Training and exposure of the staff of MoPR/NPTF (in line with the “MoPR Capacity Development Strategy”) in managerial as well as peace related capacities, Contracting of professional expertise to increase the quality of management of MoPR/NPTF and to improve preparation, implementation and M&E of projects, and Investments into the necessary administrative, technical and logistical infrastructure of MoPR/NPTF, directly related to capacity and institutional development. The TC Pool has operated with the support of GIZ, Danish assistance has been committed and agreement signed. Norway has also collaborated with the TC Pool to fund a project to prepare project document for the implementation of the National Action Plan on UNSCR 1325 and 1820.

 

It is generally accepted that the institutional framework as well as the organizational and implementation capacity of the Government, lead line ministries under the NPTF, government agencies and key operation staff are in need of capacity support. According to fiduciary assessments of the NPTF and government, as well as latest audit report, there are financial management weaknesses. The new amended NPTF JFA provides for an expenditure status of projects and also financial audited statements of the previous fiscal years. However financial reporting albeit gradually improving over the last year, is still limited. Audits of the NPTF programme are not received in time, much of it being due to non compliance of financial reporting to the PFS by the various Ministries implementing the projects.  Other issues seem to relate to weak compliance of procurement rules (and lack of appropriate mechanisms to ensure compliance by Implementing Agencies or PFS), low budget outturn, no detailed plan for commitment of expenditure, and limited audit follow up of audit observations by NPTF PFS. The Peace Fund operational guidelines provide for another set of rules established by government, but there is seemingly not sufficient capacity in the PFS to adequately follow these rules.

 

The functioning of the PFS is subject to the same procedures as all government accounts. NPTF funds are disbursed through government systems i.e. from the Financial Comptroller General Office (FCGO) to the implementing agency based on the authority of expenditure issued by the MoPR to the respective implementing agency. All financial matters must follow the government financial administrative rules. The Ministry of Finance holds the final fiscal and administrative responsibility for the NPTF and is involved in various governance bodies of the NPTF.

 

Against this background, with the support of the EU Delegation to Nepal, the present action is intended to provide technical cooperation support for Public Financial Management with the aim to achieve a significantly more effective and transparent management of public finances in the context of the NPTF.

 

The PFS has requested the EU Delegation to Nepal to assist and provide support to the strengthening of financial monitoring and improve PFM performance within MoPR and PFS. Where required, it will be important also to support the Line Ministries who are to provide the financial reporting to PFS. The EU Delegation decided to respond positively to this through the deployment of one international expert, who will subcontract a local service provider to the PFS.

 

In the meantime it is planned also to elaborate a PFM diagnostic which would lead to key recommendations for providing a longer term technical cooperation support in the area of PFM for a more effective use and reporting of NPTF funds.

 

 

2.  DESCRIPTION OF THE ASSIGNMENT

 

2.1. Global objective

 

To support the mandates of MoPR, the Peace Fund Secretariat is implementing NPTF funded projects in strengthening financial monitoring, auditing, procurement and book keeping by enhancing and strengthening the capacity to efficiently manage public finances.

 

2.2. Specific objective(s)

 

The expert will provide technical assistance to the MoPR, the Peace Fund Secretariat (PFS) and through the PFS to the line Ministries, who are implementing NPTF funded projects, for the purpose of enabling the government to report as per the JFA and Peace Fund Operational guidelines of the NPTF.

 

 

2.3. Requested services, including suggested methodology

 

One expert will be appointed. He will be working closely with the beneficiary and its subordinated bodies as well as other relevant stakeholders (Auditor General, Ministry of Finance, FCGO, Implementing Agencies, other on-going consultancies etc.)

 

The consultant should report to TC Pool Steering Committee and the EU Delegation Nepal and coordinate with the GIZ Technical Assistance team.

 

The expert will work in close collaboration with the PFS and the Technical Cooperation Pool.

 

2.4. Required outputs

 

In coordination with the GiZ supporting technical team, the consultant shall:

 

–          Using existing documents and analysis, make a rapid assessment of the current practices in the NPTF, related to financial monitoring, procurement and auditing, and identify the most urgent needs (both to be covered by the project and subsequently)

–          Accordingly, deliver a work plan (with measurable indicators) and implementation schedule within the inception phase;

–          advise on issues related to financial monitoring, procurement, auditing and reporting of the NPTF;

–          verify/assess procurement practices of NPTF projects

–          analyze complex issues related to public expenditure policy;

–          Train and capacitate (on the job coaching) government officials in financial management, accounting and procurement procedures based on government regulations and JFA provisions;

–          Advise on, train in and implement M&E tools and methodologies to capture and report on the progress and impact of PFM interventions;

–          perform analysis on procedures and practices and propose and implement improvements;

–          provide inputs to the development of strategic and operational plans of the institution in line with government plans and strategies where requested;

–          Identify and propose means to improve coordination both horizontal and vertical , and recommend strategies to MoPR/PFS to improve management and coordination;

–          Support incoming teams that may conduct a Fiduciary Review, Annual Statement of Progress, or any other fiduciary/capacity building diagnostics;

–    Participate in the PFM coordination mechanism set by the Ministry of Finance (Each

line Ministry is supposed to set up a PEFA Steering Committee to lead on key PFM

reforms);

 

 

3. EXPERT PROFILE

 

Number of requested experts per category and number of man-days per expert

 

For the implementation of this project one (1) senior Expert-Team Leader for a period of maximum 145 working days is sought.

Profile required:

 

Senior Expert and Team Leader: Expert 1– Public Finance Management Expert

  • Relevant education (at least Masters level or Chartered Accountant) in Public Finance Management, Finance and or Accounting
  • Minimum 10 years professional experience in PFM reforms implementation; government financial monitoring, ddelivery of strategic PFM advice at policy level, solid experience in implementation of financial management information systems, treasury systems, cash management processes, expenditure controls and measures to increase transparency and accountability in public finances.
  • Experience in countries with similar PFM environment would be an advantage.
  • Experience in working with ministerial staff;
  • Experience in implementation of budgetary support programme would be an advantage.
  • Previous experience in different PFM, institutional strengthening and capacity development reforms.
  • Experience in dealing with public authorities in developing countries, excellent analytical and reporting skills, fluent English, capacity to coordinate with the other expert, flexibility and resistance to high demand working environment are additional requirements.
  • Understanding of financial accountability mechanisms including: government accounting officers, internal audit departments, supreme audit institutions, parliamentary accounts committees, and informal institutions that help citizens to participate in budget processes.
  • Coordinate and finalise report writing

 

 

This expert is expected to deliver the main outputs outlined in these TOR and from his/her own experience and investigations, provide good practices in the field and make a comprehensive, objective and at the same time critical analysis of the most outstanding financial monitoring, auditing and considering the current environment, structure, and perspective of on-going reforms.

 

Working languages:  The expert should be fluent in English. 

 

3.1. Support Staff

 

The consultant may employ local staff for interpretation and translation.

 

A service provider to be paid under reimbursables is sought to liaise with local staff from various Ministries and provide on the job training to support the PFS to finalise timely financial monitoring reports. It is expected that he/she has relevant education (Masters level or Chartered Accountant) in Accounting and/ or Auditing has experience with working with ministerial staff and/or public institutions and is fluent in writing and speaking in both, Nepali and English. The selection of the service provider should be submitted to the EU Delegation for approval.

 

 

3.2. Working language(s)

 

English. Interpretation for meetings in Nepal, wherever needed, must be provided by the

Contractor.

 

 

 

4. LOCATION AND DURATION

 

4.1. Starting period

 

The expert is expected to start working 10 January 2012.

 

4.2. Foreseen finishing period or duration

 

The expected finishing period is December 2012.

 

4.3. Planning and Location(s) of assignment

 

The services must be delivered in-country, meaning that 145 working days (excluding Saturdays and Sundays) have to be spent by the expert(s) in Nepal, including preparation and drafting of the inception and final reports. Work on Saturdays, Sundays, holidays would require a prior agreement from the Delegation.

 

Tentative planning:

 

Work in Nepal       145 working days (5 working days a week)

Work on Saturdays, Sundays, holidays would require a prior agreement from the Delegation.

 

Travel days:                          2

 

 

5. REPORTING

 

5.1. Content

 

 

  • An inception report should be delivered after the second week of assignment of the expert (after completion of the first 10 working days). It should summarize the existing situation, identify the main players and provide a work plan of the assignment for approval by the beneficiary (MoPR, PFS), donors represented at the TC Pool steering committee and EU Delegation.

 

  • Mid-term report outlining consultants’ inputs, with annexed the documents required in the section 2.4 of these TOR, minutes of meetings, recommendations for the next steps etc. should be submitted to the beneficiary and the EU Delegation Project Manager according to the outputs delivery schedule within the agreed work plan. Each report will document the following:

– Results accomplished during the reporting period, capacity building support delivered, recommendations and documents developed in accordance with the work plan;

–  Proposed actions to be taken by expert;

–  Inputs that the expert expects to be provided by the PFS/MoPR and  implementing agencies (IAs) and/or actions to be taken by the PFS/MoPR  and IAs in the next reporting period;

–  Other issues or potential problems the expert foresees that could impact progress and effectiveness.

 

  • A final report recapitulating the assistance provided, identifying key recommendations and way forward should be delivered one month before end of assignment. This report has to detail all activities implemented, problems encountered and solutions adopted as well a detailed description of the results achieved. The report will also provide final recommendations, lessons to be learned for future similar activities, and proposals for the continuity and sustainability of activities related to public financial management system improvement and development.

 

 

5.2. Language

 

The reports outlined in section 5.1 above should be provided in English.

 

5.3. Submission/comments timing

 

The consultant should submit the first draft of the Inception and Final reports for comments of the beneficiary, the EU Delegation, the PFS Secretariat and donors represented at the TC Pool steering committee according to the section 5.1 above.

 

The Mid-Term Report only needs to be submitted to the PFS and EU Delegation.

 

After submission of each report, the beneficiary as well as the contracting authority has 30 calendar days to notify the Consultant of its decision concerning the report, make comments, or request amendments. The consultant will then have 7 calendar days to provide requested information and amend the report.

 

 

5.4. Number of report(s) copies

 

All final documents must be submitted to the beneficiary and the EU Delegation Project Manager in 3 paper copies and an electronic copy.

 

The Inception and Final Reports, and any other supporting documents must be submitted to the beneficiary and the EU Delegation project Manager in 2 paper copies and an electronic copy.

 

 

6. ADMINISTRATIVE INFORMATION

 

The Contractor must make available an appropriate logistical support for the experts including travel, visa (if needed) and accommodation arrangements for each assignment.

 

Eligibility: all nationalities are eligible. The expert’s’ availability should cover the entire foreseen duration of the contract. Exact dates of coming/leaving Nepal for the missions have to be agreed with the beneficiary and the EU Delegation Project Manager.

 

Equipment: No equipment is to be purchased on behalf of the Contracting Authority / beneficiary country within the context of this contract (neither in the context of individual assignments).

 

Office-related costs which may include office rental, communications (fax, telecommunications, mail, courier etc.), report production and secretarial services both in the Contractor’s Headquarters and in the beneficiary country are considered to be included within the fee rates of the expert. No costs of this nature may be charged in addition.

 

The fee rate and per diem amount which should be used are those in force on the date of the signature of the Specific Contract. No price revision is foreseen during the duration of this contract.

 

Reimbursable costs: the following items under the budget heading “reimbursable costs” are eligible:

 

1. International and Intercity Travel costs (may include hiring a minivan with driver for missions outside of Kathmandu)

 

2. Interpretation/Translation

 

3. Prior to the commencement of the mission the consultants should obtain visas for Nepal.

 

4. Local flights (approx 4 times total)

 

5. Subcontracting for a service provider as detailed under 3.1. The amount envisaged for the subcontractor is 30,000 for approximately one year (to be negotiated in Nepal).

 

Depending on availability, the PFS will provide for office space. The expert will have his/her own IT equipment (laptop).

 

These Terms of Reference may be elaborated further by the Commission and/or be completed at the briefings in Kathmandu.

 

Information:

Unlike in the past, it is not expected to face intermittent travel restrictions in Kathmandu; risk for internationals to travel during periods of political agitation is considered low. However, the expert must follow daily travel advisory updates on the security situation in general issued by their respective Member State Embassies. The Delegation recommends the expert to keep a low profile during their field visit and insists upon consultation with the Delegation prior to travelling to any districts.

 

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