Killefit consult

consultant sourcing and project management

 SME Interventions Ltd. U.K. –  Experts + Projects S.A. CR

PBS (Protection of Basic Services) review

Country/ Location of the position Ethiopia
Status/Reference FWC
Agency/Donor EC
Experts E1 Governance expert , CAT II
  E1 Evaluation specialist, CAT II
  E1 Economist researcher, CAT III
Start + duration of project 09/01/2012 – 31/03/2012
Duration of mission E1 40.00 working days
  E2 34.00 working days
  E3 34.00 working days
Required language Excellent working knowledge of English.
Application Deadline 03/12/2011 12:00:00. Recruitment starts immediately upon publication of this vacancy announcement, posts may be filled already before the indicated application deadline.
ToR Available hereunder
Eligible Nationalities all
Observations Only short listed consultants will be replied to.

Please apply only if you fulfill all requirements for the vacant position

All experts must have at least regional experience

Sending us your application is a commitment and we expect you to be available for the mission you are applying for.

Download EU AID CV template in the 4 main languages  of the EC http://wp.me/p1sHoW-5D
Our web page http://www.killefitconsult.com/beta/

APPLICATION

CONTACT

applications@killefitconsult.com

Only short listed consultants will be replied to.

 

If you wish to submit your candidature, please send us:

 

1 – Your up dated and position-adjusted CV in EU AID format, in the language of vacancy and as word.doc detailing qualifications, experience in similar assignments. CVs in other format than EU format will not be evaluated.

2 – The country, no of position/field (s) you will apply for in the subject line of message

3 – Your daily/monthly fee (EUR) without the living allowances.

4 – Your communication details (Mobil, phone, etc.)

 

Suggestions: Please make sure, that the experience requested is also shown “Description” section 14 of your CV. As the selections are very strict and paper based, we request you to prepare your CV in the right format and detail all the relevant experience under the Professional experience table as much as possible. There is no problem if your CV is long, the most important is to prepare so that it describes clearly your experiences relevant to the mission. (Your CV has to sell you!)

Restrictions: In case consultants are short listed, they must be able to provide documentary evidence for educational and professional items in their CVs (copies of diplomas, copies of employers’ reference letters, etc.). Documents that are not available in English have to be accompanied by a faithful translation. This is mandatory requirement for Europe Aid tenders.

DESCRIPTION

Project Title          PBS (Protection of Basic Services) review

Internal number   11-0199

Country Ethiopia

Approx. Dates      From: 09/01/2012 To: 31/03/2012

Eligible Nationalities          All nationalities

Deadline for submissions of CV

for internal consortium voting          5/12/2011 12:00:00

 

Profile: Expert 1

Categoy of expert             Senior (at least 10 years of experience)

Duration               40.00 working days

 

Requirements      Governance expert

•University graduate, minimum of masters Degree in Political Science, Law, Economics, International Development, Governance and Public Administration with minimum 10 years of professional experience on programme reviews, project design, decentralisation, aid effectiveness and service delivery.   

•Proven experience in undertaking similar type of reviews, evaluations, and lessons-learned exercises for complex and preferable multi-donor programmes;

•Knowledge of budget support modality and approaches;

•Knowledge of WB implementation approaches will be considered an advantage;

•Experience in Ethiopia and/or other low-income countries facing similar development challenges will be considered an advantage;

•Familiarity with PBS would be considered an advantage;

•Ability to communicate and present (both orally and in writing) complex socio-economic analysis in simple terms in a succinct and diplomatic way;

•Excellent working knowledge of English.

               

Profile: Expert 2

Categoy of expert             Senior (at least 10 years of experience)

Duration               34.00 working days

 

Requirements      Evaluation specialist

•University graduate, minimum of master degree in Economics, Statistics, Monitoring and Evaluation, or related studies minimum 10 years of professional experience on monitoring and evaluation, project design, decentralisation, and service delivery. 

•Proven experience in leading similar type of reviews, evaluations, and lessons-learned exercises for complex and preferable multi-donor programmes.

•Experience in Ethiopia and/or other low-income countries facing similar development challenges will be considered an advantage;

•Ability to communicate and present (both orally and in writing) complex evaluation issues in simple terms in a succinct and diplomatic way;

•Excellent working knowledge of English.

               

Profile: Expert 3

Categoy of expert             Junior (at least 3 years of experience)

Duration               34.00 working days

 

Requirements      Economist researcher

•University graduate with minimum of Bachelors degree in Economics or social science and minimum of 5 years of professional experience in project management and research work;

•Proven research and data management expertise;

•Expertise in PFM structures and systems in Ethiopia;

•Knowledge on decentralisation, national legislation and institutional set up in Ethiopia would be an asset;

•Familiarity with PBS would be considered an advantage;

•Expertise on monitoring and evaluation of large government-led programmes will be an advantage;

•Ability to communicate and present (both orally and in writing) complex economic analysis in simple terms;

•Working knowledge of English as well as Amharic.                             

                              

EC rules applicable to any EC assignment 

• Working days are from Monday to Friday, if not indicated otherwise in the ToR

• Per diem covers all expenses of the expert (local transport, hotel, meals, telecom,

etc) and it is only paid if the expert stay overnight.

• International travel: the EC only reimburse economy class flight tickets

Terms of reference

 

SPECIFIC TERMS OF REFERENCE

Multi-annual review of PBS programme

 

FWC BENEFICIARIES 2009 – LOT 11

EuropeAid/127054/C/SER/multi

 

  1. BACKGROUND

The Government of the Federal Democratic Republic of Ethiopia (GOE) is implementing the Protection of Basic Services (PBS) program. The primary aim of this Programme is to expand access and improve quality of basic services delivery by sub-national governments in primary health, education, agriculture, water/sanitation, and rural roads throughout Ethiopia. PBS also attempts to promote and deepen transparency and accountability in service delivery through improvements to public financial management systems and strengthening the accountability of local officials (service providers) to citizens (service beneficiaries).

Since its inception in 2006, the PBS Project has become the principal instrument for transferring development financing to Ethiopia (following the suspension of Direct Budget Support in late 2005).  According to several internal and external evaluations and studies, the Project (PBS I 2006-2009 and PBS II 2009-1012) has made good progress, with results showing greater pro-poor spending and a significant expansion in service delivery.

The current phase of the PBS Project consists of four main components:

ü  Sub-Program A: Two types of support are envisaged under this Sub-Program.  Part A1, the Basic Service Block Grant, provides funds to the Federal Government to be transferred as part of the block grant to regional and then woreda-level governments.  Part A2, the Pilot Local Investment Grant (LIG), supports the introduction, on a pilot basis, of a multi-sector Specific Purpose Grant (SPG) from the Federal Government to selected woredas for capital investment in the five service areas noted above.

ü  Sub-Program B – The Health MDG Support Facility: This Sub-Program provides funds for procuring essential health commodities like vaccines, insecticide treated bed nets, contraceptives, and other inputs critical to primary health service delivery:

ü  Sub-Program C – Transparency and Accountability: This Sub-Program supports two sets of activities:  Part C1, Accountability in Decentralized Finances and Services, supports improvements in public financial management and procurement at sub-national levels, and the roll-out of financial transparency and accountability initiatives related to basic service financing and delivery.  Part C2, Social Accountability, supports civil society organizations to enhance the capacity of citizens to engage in basic services budgeting and planning processes.

ü  Sub-Program D – Monitoring and Evaluation (M&E): This Sub-Program supports the strengthening of existing national and sectoral M&E systems, provides targeted assistance to the Central Statistics Agency and relevant line Ministries to support the implementation of key surveys, information bases, and data quality relevant to monitoring the expected results of the Project.

Following its commencement in 2006, PBS I was approved for Additional Financing in 2008; PBS II was then approved in 2009 with further Additional Financing approved in February 2011. PBS II is thus scheduled to end in January 2013.

PBS II is the largest government-led multi-donor programme in Ethiopia with an annual budget of about Euro 900 million (65% financed by GOE and the remaining by donors). It is supported by eleven donors:  the World Bank, the UK, the African Development Bank, the European Commission, Ireland, the Netherlands, Germany, Italy, Austria, Spain, and Canada. The implementing partners are the Government of Ethiopia (led by the Ministry of Finance and Economic Development) for Sub-Programs A, C and D, and the Ministry of Health, for Sub-program B.  Part of Sub-program C (Social Accountability) is managed by a non-governmental entity. A Secretariat exists to support the coordination and administrative management of the programme. A number of working groups also exists, some of which co-chaired by government counterparts, to ensure regular monitoring of the sub-programmes. Biannual review missions offer the opportunity to jointly assess progress, identify bottlenecks, agree on remedial actions with federal and regional counterparts and to determine donor disbursement. Joint field missions precede these bi-annual meetings to inform the review process.

Considering the size of the programme and its innovative approach, and in view of the design of the next phase for PBS, an independent review of the overall instrument that examines the effectiveness of the PBS Project as an aid instrument is considered necessary. It should be noted that this is not an impact evaluation, due to the methodological, coverage and timing constraint, but a review of the instrument and approach of PBS as such and its ability to achieve the stated objectives. The main objective is to help strengthen some elements in the design of phase III of the project.

  1. DESCRIPTION OF THE ASSIGNMENT
  • Ø Global objective

To review PBS performance, relevance, efficiency, effectiveness and sustainability in achieving the intended outcomes and to make recommendations on the design and implementation of phase III of the programme.

 

  • Ø Specific objectives

1. To review the performance of the project in the following dimensions:

ü  Strategic Relevance of the programme (policy dialogue, economic sustainability, coordination with other programmes, coordination across government, main focus)

ü  Value for Money

ü  Relevance of tests and cross cutting issues (Additionality, fairness, gender, governance, quality, etc.)

ü  Harmonization, Alignment and Predictability

ü  Implementation issues

ü  Results

by inter alia considering the following broad questions:

ü  PBS programme’s objectives of ‘expanding quality service delivery for all, deepening decentralisation, strengthening PFM and achieving greater transparency and accountability’ were considered coherent with and relevant to the country context in 2005/06. Are the programme objectives and sub-components still relevant considering the changing context?

 

ü  Is the PBS instrument/approach and its architecture as a whole optimal compared to alternative aid instruments? What did GOE and donors gain/loss in the move from GBS to PBS?

ü  Are all PBS components mutually supportive, coherent and effective in the achievement of the overall objective? Could the complementarity between PBS (BGT, PFM, FTA, SA, M&E, five sectors, etc) and other sector and thematic programmes be differently balanced and/or strengthened?

ü  Should the coordination, dialogue and involvement/ownership amongst and across all involved stakeholders be improved (federal, sector ministries, regions and districts officials and donors) at both policy and implementation level? How can the instrument be refined or made more robust?

ü  Should PBS policy dialogue be strengthened to inform basic policy reforms in basic service delivery, decentralisation, PFM, transparency and accountability? What are the opportunities and challenges in expanding/modifying the policy dialogue at both macro and sector level considering the evolving context?

 

ü  Has PBS built the intended capacities and systems at federal and sub-national level required to ensure the sustainability of the programme objectives?

 

2. To develop an evaluation baseline for PBS III.

 

  • Ø Requested services

The review should cover the entire project location (all of Ethiopia with the exclusion of Addis Ababa and Dire Dawa) and consider the entire period of PBS implementation (2006 up to 2011).

The review should draw lessons from all past studies and reviews carried out in the past 5 years. The stocktaking review should help design an improved intervention under PBS III and adjust the contents of the ongoing interventions in relation to new realities in the field and contextual developments, with a special emphasis on: the extent/nature and effectiveness of policy dialogue in supporting quality service delivery for all and increasing transparency and accountability; the efficiency and effectiveness of PBS in its entirety (looking at inclusion/exclusion of BGT, LIG, Health, PFM, SA/FTA, LIG, and M&E); the advantages and challenging of supporting service delivery, governance and/or decentralisation through PBS instrument/approach as compared to other implementation modalities.

 

  • Ø Required outputs

The required outputs are:

  • Methodology for the assignment with agreed review questions;
  • A review of PBS performance in terms of performance, relevance, efficiency and effectiveness.
  • Draw together a series of lessons and recommendations to strengthen existing service delivery in decentralized systems as well as advocating and laying the ground work for the next phase of PBS
  • Prepare a proposal for an evaluation baseline for PBS III (to be reviewed at the mid term and end term evaluation of the PBS III).

To produce these outputs, the Consultant team will:

  • review the existing project evaluations and studies undertaken in each of the components and the five basic service sectors;
  • collect and analyze both qualitative and quantitative information related to processes,  outputs, outcomes, and scaling up options;
  • conduct semi-structured interviews with donors, GoE officials, and Ethiopian CSOs involved in the project;
  • conduct semi-structured interviews with the PBS Secretariat and Project beneficiaries, as necessary.

The Consultant team should be aware that this stocktaking exercise will proceed in tandem with design and appraisal process for the next phase of the project by the World Bank.  As such, the Consultant team will be expected to share interim ideas and conclusions to help inform the ongoing design process.

The Consultant team will report to the EU Delegation and will meet regularly with the ‘PBS review Team’ coordinated by the EU Delegation, composed of representatives from the Secretariat, EU Delegation, WB, selected donors, Channel One Programme Coordination Unit (COPCU), the Ministry of Health and the NAO[1].

  1. EXPERTS PROFILE
  • Ø Number of requested experts per category and number of man-days per expert or per category

The mission team will consist of two senior experts (Category I) and one junior expert (Category II).

The mission should start in early January and be completed by March, for a total of 40 working days for the team leader and 34 working days for the other two experts.

  • Ø Profile per expert or expertise required:

– Senior Expert 1– Governance expert

  • University graduate, minimum of masters Degree in Political Science, Law, Economics, International Development, Governance and Public Administration with minimum 10 years of professional experience on programme reviews, project design, decentralisation, aid effectiveness and service delivery.
  • Proven experience in undertaking similar type of reviews, evaluations, and lessons-learned exercises for complex and preferable multi-donor programmes;
  • Knowledge of budget support modality and approaches;
  • Knowledge of WB implementation approaches will be considered an advantage;
  • Experience in Ethiopia and/or other low-income countries facing similar development challenges will be considered an advantage;
  • Familiarity with PBS would be considered an advantage;
  • Ability to communicate and present (both orally and in writing) complex socio-economic analysis in simple terms in a succinct and diplomatic way;
  • Excellent working knowledge of English.

 

– Senior expert 2– Evaluation specialist

  • University graduate, minimum of master degree in Economics, Statistics, Monitoring and Evaluation, or related studies minimum 10 years of professional experience on monitoring and evaluation, project design, decentralisation, and service delivery.
  • Proven experience in leading similar type of reviews, evaluations, and lessons-learned exercises for complex and preferable multi-donor programmes.
  • Experience in Ethiopia and/or other low-income countries facing similar development challenges will be considered an advantage;
  • Ability to communicate and present (both orally and in writing) complex evaluation issues in simple terms in a succinct and diplomatic way;
  • Excellent working knowledge of English.

 

– Junior expert 3– Economist researcher

  • University graduate with minimum of Bachelors degree in Economics or social science and minimum of 5 years of professional experience in project management and research work;
  • Proven research and data management expertise;
    • Expertise in PFM structures and systems in Ethiopia;
    • Knowledge on decentralisation, national legislation and institutional set up in Ethiopia would be an asset;
    • Familiarity with PBS would be considered an advantage;
      • Expertise on monitoring and evaluation of large government-led programmes will be an advantage;
      • Ability to communicate and present (both orally and in writing) complex economic analysis in simple terms;
        • Working knowledge of English as well as Amharic.

The team will have excellent writingand editing skills. If the team proves unable to meet the level of quality required for drafting the required outputs, the consulting firm will provide, at no additional cost to the Commission, an immediate technical support to the team to meet the required standards.

 

  1. LOCATION AND DURATION
  • Ø Starting period

The mission should start in early January 2012.

  • Ø Foreseen finishing period or duration

The mission will ideally be completed by March 2012, for a total of 40 man-day for the team leader and 34 days for the other two experts.

The maximum total duration of the assignment is 120 calendar days including performance period, reporting, submission of comments and submission of final report. The assignment will ideally be undertaken over a period of a maximum of four (4) months. One visit to Ethiopia will be required.

 

  • Ø Planning including the period for notification for placement of the staff as per art 16.4 a)

The contractor will submit a methodology and work plan with the CVs, to explain the Consultancy team’s approach to the requested services. The work plan and methodology will be reviewed by the awarded Consultant team following consultations with the PBS review team in Ethiopia within the first week of the consultant’s arrival. Regular meetings with government representatives will be also planned throughout the assignment.

The table below provides indicative timetables for the consultant.

1.1   Tentative schedule and number of days for the assignment

Experts Activities/ Deliverables Indicative Time Remarks/main counterparts

 

The consultant team Arrival of experts in ET; finalise the scope of  assignment, finalise methodology and work plan 1 week (5 days) Meeting with the PBS review team, NAO and other PBS stakeholders as required
The consultant team Desk review of all reports, evaluations and studies to define the review questions. Presentation of results to the PBS review team for validation.

 

Week 2-3 (10 days) Meeting with the PBS review team, donors and other relevant stakeholders as required.
The consultant team Conduct interviews, field assessment (if required); review implementation modalities and sub programme composition and coherence. Week 4-5 (10 days) Work in close consultation with all PBS stakeholders
The consultant team Submission of mid term report Week 6 (2.5 days) EU Delegation/NAO/COPCU
The consultant team  – (Team leader to ensure the finalisation of all written deliverables with some assistance of the other two consultants) – Presentation of preliminary results at workshop to PBS donors/GOE,

– Submission of final PBS review with recommendations

– Submission of a M&E baseline

Week 6-9 (10 days) Meeting with the DEU to Ethiopia, NAO, COPCU and Member States.
The team leader Submission of final report Week 9 (2.5 days) EU Delegation /NAO

 

The total input for the team leader would thus be 40 working days, whilst for the second senior experts and the junior experts will be of 34 working days, including 2 days travelling (one mission to Ethiopia). All the team members are expected to commence their assignment at the same time.

 

The review team, through the use of the PBS Secretariat structure will facilitate the provision of documents for the Consultant’s work.

 

  • Ø Location(s) of assignment

 

The mission will take place mainly in Addis Ababa; visits to the regions and woreda are foreseen to improve understanding of the programme implementation modalities. Some of the editorial work could be carried out in the country of origin (up to 5 working days).

 

  1. REPORTING
  • Ø Content

The Consultancy team is expected to submit:

 

I.             Revised methodology and Work plan (week 1)

II.            List of evaluation questions (week 3)

II.            Draft PBS review document (week 8)

III.           Final report with recommendation on project design (week 9)

 

In addition to the above papers, standards assignment reports expected are:

 

–          Mid term / progress report:                                                        (week 6)

–          Final report                                                                                   (week 9)

 

  • Ø Language

The language of all correspondence, reports and presentations will be in English language

 

  • Ø Submission/comments timing

Within ten (10) working days of receipt of all the reports, the PBS review team will provide written comments to the Consultant Team. The Consultant Team will submit finalized version of all the reports, within the next five (5) working days. The EU Delegation will approve the final outputs.

 

  • Ø Number of report(s) copies

 

The Consultant team will take into account relevant comments, and will submit ten (10) hard copies and one electronic copy (CD-ROM) of the final PBS review within ten (10) working days of receipt of approval from the EU Delegation. The EU Delegation will retain three (3 – 1 for NAO and 2 for DEL) copies, the Secretariat will arrange the distribution of the remaining seven (7) reports as well as electronic version to relevant stakeholders.

 

It must be emphasized that if the Consultant Team proves unable to meet the level of quality required for drafting the reports, then the consulting firm will provide at no additional cost to the EC immediate administrative and technical support to the Consultant to meet the required standards.

 

6. ADMINISTRATIVE INFORMATION

  • Ø Interviews if necessary indicating for which experts/position

No interviews are expected for the selection of the consultants

 

  • Ø When in the interest of the project, possible limits to subcontracting

No subcontracting is expected for this contract unless specifically requested as part of the methodology

 

  • Ø Language of the specific contract

English

 

  • Ø Request for a succinct methodology when needed

Consultants are expected to submit their methodology of work with their application.

 

  • Ø Other authorized items to foresee under ‘Reimbursable’

 

The following items are foreseen under this contract: travel cost (international: 1 round trip ticket per expert; and a maximum of 9 local round trips in country); visa and per diem. Provision of €1000 has been made from the cost related to a one-day consultation workshop (for about 45 participants). Possible provision for translation costs have been allowed for up to €500. It should be noticed that costs related to workshop and meetings only include rental of the facility, equipment (power point) and coffee/meals but cannot include remuneration/per diem for participants.

 

Secretarial/office-related costs which may include office rental, communications (fax, telecommunications, mail, courier etc.) and report production both in the Contractor’s Headquarters and/or individual expert’s home office and for experts in the beneficiary country are included within the fee rates of the experts. No costs of this nature may be charged in addition under reimbursable. Please also note that no office, secretarial or communication facilities will be provided by the GoE or the EU Delegation.

 

  • Ø Others

 

Civil servants and other staff of the public administration of Ethiopia cannot be recruited as experts.

 

Visa for Ethiopia must be obtained prior to commencement of the mission

 

 

 

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[1] The PBS review team will be established prior to the arrival of the consultancy team